How and when to apply

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    Gotska sandön Photo: Lena Koller/Johnér

To be sure that you will receive your visa in time, you should submit your application at least three months and latest three weeks before you are due to travel to Schengen countries.

Please note: you should submit your application to the Embassy of Sweden in Lusaka, in person, no later than 15 days before departure.

How to proceed:

In order for the Embassy to give an appointment to submit your visa application the following information needs to be provided via e-mail ( 

  • Name, birth date and nationality
  • Information about the purpose of the intended travel - including information about what country/countries that will be visited
  • Type of passport and its validity
  • Intended travel date
  • Information about valid Schengen visa (to avoid overlapping with the current application)
  • Proof of residency/residence permit in Zambiafor non-Zambiancitizens
  • The invitors personal number or dossier number
  • The number of applicants including their full names and nationality
  • If previous applications have been made, the file/dossier number 
  • A local contact telephone number 
  • The language spoken

A reply will be sent via e-mail indicating the scheduled appointment time. The email will also contain information concerning what documents that need to be submitted.

1. Prepare the documentation
Check which documents and personal information you need. You must for instance have arranged for a passport and medical travel insurance and have booked an air ticket (although we advise you to delay payment until your visa has been granted), and you must also have an invitation from the person you will be visiting in Sweden.

Read more under ‘Required documents’.

2. Visit the embassy
In order to apply for a visa you must book an appointment via e-mail ( Bring the completed application form, and all the required documents to the embassy at your scheduled appointment. If you do not have all the documents with you, there is a risk that your application will be rejected. Please note: for minor applicants parents or legal custodians/guardians must visit the embassy with the applicant in person.

The visa fee must be paid by using a deposit slip from Stanbic Bank. Read more under ‘Fees’. (Starting 14 August 2017 the embassy will no longer accept cash as payment for your visa fee).

The application will be registered and you will get a receipt that you handed in the application. You will also be notified if anything is missing and given a deadline to submit these missing documents. During the visit, you may be required to answer some additional questions.

All family members who apply at the same time – including children – must visit the embassy.

You can find the address of the embassy under ‘Contact’ in the menu on the left.

3. Wait for the decision

When the application is taken up for assessment, and the application is complete, the Embassy reviews the purpose of the visit, the urgency of the visit and the establishment of the applicant in the home country. You might be contacted to submit further documents. 

The processing time for a visa is normally takes between 10-15 days from the day when the application is submitted. The Embassy will not guarantee that a decision is made before intended departure if the time between application and departure is less than 15 days. 

If the application is incomplete, or if necessary supporting documentation isn’t provided within the given deadline, the application can be rejected.

You collect your decision (either your passport with a visa or the refusal decision) atthe embassy. Please note that the applicant must contact the embassy to find out if a decision has been made. 

Passports that are not collected will be sent to Zambian authorities when clearing the file from the Embassy’s archives.